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FREQUENTLY ASKED QUESTIONS
Why do I need TVET College Suite?
- It is a legal requirement for TVET Colleges to set a minimum standard for electronic information exchange between the National Department Examination system and their computerised administration system.
- TVET College Suite was specifically developed to comply with the Electronic Data Link to the Examination System (EDLES) to ensure the accurate and safe transfer of candidate information.
What type of text files can TVET College Suite generate?
- Text files containing the entries for a specific examination period/study field
- Text files containing the marks for a specific examination period/study field/mark type
Can the text files generated by TVET College Suite be imported directly by DHET?
Yes, the text files generated by TVET College Suite fully adhere to the EDLES specification.
Can I submit the generated text files to DHET from within TVET College Suite?
Yes, there is no need to use a third-party email client.
Will I have copies of the generated text files?
Yes, a copy of all text files will be saved to your documents folder.
Where will I find the email addresses of the DHET data capturers to whom I must submit the text files?
All email addresses of the DHET data capturers are integrated into TVET College Suite.
Can TVET College Suite generate a preliminary schedule of exam entries?
Yes, a schedule showing all students and their registered subjects is generated.
Can I import the results file that is sent back to me from DHET?
Yes, TVET College Suite will generate a full report showing all students’ results per subject.
What are the main areas covered by TVET College Suite?
- Capturing of examination entries per examination period/study field/student/program/offering.
- Generating a preliminary schedule of entries.
- Printing of the preliminary schedule.
- Generating an entries text file that adheres to the EDLES specification.
- Integrated emailing of the entries file to a DHET data capturer.
- Generating mark sheets for all relevant program/offering combinations.
- Printing of the generated mark sheets.
- Capturing of marks for the generated mark sheets.
- Voice verification of the captured marks.
- Generating a marks text file that adheres to the EDLES specification.
- Integrated emailing of the marks file to a DHET data capturer.
- Generate a detailed report of the student’s results for a specific study field/examination period.